CALL TO ORDER:

President Kinnaman called the meeting to order at 12:03pm.

 OPENING: Rev. Hellwege opened with prayer.

 APPROVAL OF THE PREVIOUS MINUTES: The minutes from the meeting on November 15th were read.

RESOLUTION #1: Kurt Rolland moved to approve the corrected minutes. Rev. Mayes seconded. Motion passed.

 REPORTS-CONGREGATIONAL OFFICERS

Vacancy Pastor’s Report: Rev. Hellwege

• The Advent and Christmas services, and the homeschool choir and bells Christmas program all went very well. Thanks so much to Karen Rolland for all her work on those.
• A prayer meeting was held at the Rollands on January 7^th. There is a need to continue these meetings, perhaps monthly.
• February 17^th is Ash Wednesday.
• Rev. Hellwege will work with the “worship committee” to discuss plans for this year’s Lent services.
• Rev. Hellwege will talk with the basketball team parents to see about helping with a rummage sale in the spring.

 President’s Report: Scot Kinnaman

• The 2010 budget has been prepared.
• A Call Committee has been convened. The members are President Kinnaman, Rev. Mayes, Barb, Kurt and Karen, and Rebecca. The first meeting will be February 4^th.
• President Kinnaman has been asked to be available to the District Attorney’s office in regards to the trial for the perpetrator of the HVAC unit vandalism. He is scheduled to appear as a witness on Feb. 12^th.
• There has been continued contact with JR’s Heating and Cooling regarding the heating units. See Trustees Report.

 Financial Secretary: Rebecca Mayes

• Giving Statements are going out at the end of the month.
• 2010 envelopes have been distributed.

 Bookkeeper’s Report: Kathy Landskroener

2009 Total Operations Receipts: $51,080.54

2009 Total Special Funds Receipts: $11,345.00

2009 Total Operations Disbursements: $65,344.46

2009 Total Special Funds Disbursements: $10,770.20

2009 Operations Cash Flow: -$13,689.12

 Secretary’s Report: Rebecca Mayes

• Giving statements will go out by January 23rd.
• A new church directory was distributed.
• Rebecca will work with Rev. Hellwege to identify members of the homeschool basketball team who may be willing to assist with a rummage sale.

 REPORTS-BOARDS AND STANDING COMMITTEES

Stewards’ Report:  Rev. Mayes

• Growing Kids God’s Way Class is almost finished. We need to finalize what will be offered next. The Rollands are discussing offering a class for parents of teens.
• Call committee has a number of items to deal with: Ministry plan documents from Stu Brassie. Documents from Barbara re. health insurance.
• We have closed the “tuckpointing” fund, but still need special gifts for capital improvements, as well as Emmaus memorial fund moneys for events, outreach, etc.

 Trustee’s Report: Rev. Mayes

• Sandy Colvin (NSO) says that the city can’t do anything about the open gate. Rev. Mayes’s next plan is to complain to the landlord. Then in the spring to move the bumpers and put up some kind of a decorative fence.
• Progress has been made with heating the church. Air handlers move too much air for the heating units, so during the heating season, we need to restrict air intake. Need to come up with covers for the air intakes. In-line extra heating units will be installed soon.
• Covered broken window, southeast corner of school basement.
• Graffiti on the school building has been reported to the police. Many properties in the neighborhood have been tagged, so this is not aimed at us specifically. We’ll contact Operation Brightside to get the graffiti removed.
• Thanks to Rev.’s Hellwege and Trinklein for continued repairs at the school.
• JR Heating and Cooling repaired a pipe in the school basement for $567. They capped off a pipe to eliminate further issues, so there is now no heat coming from the west stairwell and the west upper classroom.

RESOLUTION #2: The Council recommends authorization to pay JR’s Heating and Cooling from JR Heating and Cooling up to $700 to repair the pipe in the school basement. Motion passed.

•  JR Heating and Cooling has made adjustments in the airflow of the heating system and we’re already noticing an improvement in the temperature. They ordered secondary heating strips for our ductwork and should have everything finished within the week.

RESOLUTION #3: The Council recommends approval of payment to JR Heating and Cooling for $5,370 for repairing the heating systems. Motion passed.

•  JR also noticed a lot of heat leakage in both the church and school buildings, which could easily be resolved by sealing up the leaks with caulk. There is plenty of caulk leftover from the tuckpointing. Please talk to Rev. Mayes if you’d like to volunteer to assist with this. JR noted that the sewer traps were dry in the school and recommended servicing them monthly by filling them or flushing toilets.
• Thanks to Frank Szofran for fixing the faucet in the ladies’ bathroom at church.

 Budget Committee

• Kurt Rolland presented an explanation of the 2010 budget, which was distributed last week for review. The budget committee agreed that we need to move to having a balanced budget this year, instead of planning on a deficit, as had been the case in years past. The estimated income needed to meet the new budget is $63,230.00, compared to $44,100.00 from 2009.

 NEW BUSINESS

RESOLUTION #4: The Council recommends approval of the 2010 budget. Motion passed.

•  There was discussion on whether the budget can be amended, especially considering what the outcome of the Call Committee might be. The budget can be amended by calling a Voters’ meeting.
• The monthly figure needed for income for each month ($3,927.40) will now be listed in the bulletin, along with the amount received in the previous month.

 RESOLUTION #5: The Council recommends that Emmaus should maintain two funds in which to received designated funds: a Capital Improvement Fund (to receive donations for all capital improvements) and an Emmaus Memorial Fund (to receive all other designated gifts). Motion passed.

• Current open funds for designated gifts will remain until the balance is zero. Any future appeals will include an explanation of these two funds. This allows for greater flexibility to use funds as we needs them and not have extra funds laying around that can’t be used.

 RESOLUTION #6: The Council recommends to the Voter’s assembly the following slate for synodical president :     1. Matthew Harrison                        2. Herbert Mueller

Motion passed.

 RESOLUTION #7: The Council recommends to the Voter’s assembly the following slate for synodical 1^st vice-president :   1. Herbert Mueller                2. Matthew Harrison

Motion passed.

 RESOLUTION #8: The Council recommends to the Voter’s assembly the following slate for synodical 2nd- 5th vice-presidents :   1. John Wohlrabe                2. Daniel Preus                       3. David Adams                    4. Scott Murray

Motion passed.

 RESOLUTION #9: The Council recommends to the Voter’s assembly the following slate for synodical vice-president :         1. David Adams                    2. Scott Murray

Motion passed.

•  Kathy Landskroener noticed that our Lutheran Foundation primary delegate is still Rev. Baker, with Barb Szofran and Rev. Hellwege as alternates.

RESOLUTION #10 9: Rev. Mayes moved to elect Barb Szofran as the primary delegate. Karen Rolland seconded. Motion passed.

•  The Lutheran Foundation is matching donations to Haiti from congregations dollar for dollar. This program is open until February 28^th. 

RESOLUTION #11 10: Karen Rolland moved to announce to the congregation the matching opportunities for Haiti from Thrivent and the Lutheran Foundation. Any funds received by the congregation for Haiti will automatically be sent in to the Lutheran Foundation. Rebecca Mayes seconded.  Motion passed.

• Thrivent is matching $.50 on the dollar for members. These donations can be made through their website.
•  The next Voters’ meeting will be April 25^th.

 Having no further business Rev. Mayes moved to adjourn the meeting. Rebecca Mayes seconded. Motion passed.

 Respectfully submitted,

 Rebecca Mayes

Secretary

Posted: 03|30|10 at 4:38 pm. Filed under: Minutes.
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