CALL TO ORDER:

President Kinnaman called the meeting to order at 12:07pm.

 OPENING: Rev. Hellwege opened with prayer.

 APPROVAL OF THE PREVIOUS MINUTES: The minutes from the meeting on January 24^th were distributed prior to the meeting.

RESOLUTION #1: Rev. Mayes moved to change the minutes so that resolutions  #8 and #9 were combined, change the heading under #8 to read, “The Council recommends to the Voters assembly the following slate for synodical 2^nd through 5^th vice-presidents:”, and renumber the remaining resolutions. Rebecca Mayes seconded. Corrected minutes were approved.

 REPORTS-CONGREGATIONAL OFFICERS

Vacancy Pastor’s Report: Rev. Hellwege

• On Thursday and Friday of this week our Holy Week services will begin at 7pm. The Easter Sunday schedule will be the same as usual.
• Thanks to Rev. Mayes and Kurt Rolland for being cantors for the recent services.
• The worship committee discussed having an Easter Vigil this year, but decided to wait on this. The desire is to add this service in the future as part of the Holy Week services that Emmaus offers.
• We need to schedule our monthly prayer meetings. The Council will take this up.
• Planning for the homeschool group for next year is in progress. The goal is to expand the classes offered and to bring in more families.
• Rev. Landskroener continues to visit our shut-ins.

 President’s Report: Scot Kinnaman

• It is probably covered in Pr. Mayes’s report, but we seem to have resolution to the primary issue concerning our heating system. JR Heating has finished the installation and we have been able to achieve a comfortable 68 degrees on Sunday morning.
• I was subpoenaed both in January and February to appear as a material witness in the criminal trail against the person accused of vandalizing our air conditioning condenser units last February 12, 2009. One of the police officers was on vacation in January so the trial was moved to February. I testified on Monday February 8, 2010, the jury went into deliberation on Tuesday afternoon, but by the following Thursday morning the jury was hung with 11 for conviction and 1 against. With no willingness by the dissenter to participate in deliberations, the judge dismissed the jury. I’ve been informed we will “go at it all again in a couple of months.”
• Karen will work with Pr. Hellwege to develop a 1-, 2-, and 5-year plan for the education board. Barb will volunteer to be a member of that committee, once the call committee closes.

 Bookkeeper’s Report: Kathy Landskroener

YTD Total Operations Receipts: $7,668.29

YTD Total Special Funds Receipts: $505.00

YTD Total Operations Disbursements: $10,318.85

YTD Total Special Funds Disbursements: $0

YTD Operations Cash Flow: -$2,650.56

•  There were $275 collected for Haiti relief. Per direction from the donors, part of this went to Lutheran World Relief and part went to LCMS World Relief and Human Care. These funds will be matched by the Lutheran Foundation.
• The YTD charges for gas for the school seem higher, but we will recover some of that in the coming months due to overbilling.
• There have not been any bills from Ameren UE recently because they overcharged us last year.

 Secretary’s Report: Rebecca Mayes

• Lutheran High South kids will again be coming to Emmaus on April 16^th to assist with clean-up projects. They will be cleaning the school building. Kurt suggested they assist with some yard work. There was discussion on the need to remove some bushes around the church. Rebecca will notify the LHS to ask that the kids bring proper gloves.
• A donation-in-kind letter was given to JR Heating and Cooling for the $4,500 in labor that they donated while fixing the heating system.
• Synodical position nominations have been sent off.
• Rebecca will work with the homeschool basketball team, who still want to conduct a rummage sale.

 REPORTS-BOARDS AND STANDING COMMITTEES

Stewards’ Report:  Rev. Mayes

• Pledge letter was sent out and should have arrived yesterday. This is necessary for planning how much salary we can offer a pastor.
• Sent out flier advertising Holy Week services.
• Planning an Ascension Day service, May 13, 7:00 p.m.

 Trustee’s Report: Rev. Mayes

• New neighbor in downstairs apartment south of church seems to keep the gate closed more often. I moved the dumpster to hopefully keep traffic off of the boiler room roof.
• Neighbor in upstairs apartment south of church (Ollit Howell) asked to use part of our parking lot for a yard sale, and I granted permission, as long as she first shows us her permit.
• New towing service; new signs installed by Frank.
• New church cleaner: Cynthia Barger.
• Basketball team families are planning to man the rummage sale in the basement of the school. We are planning to sell only the items in the bowling alley, plus the school desks. A date for the sale has not yet been set.
• There was discussion on what the plans are for repairing the AC units. There is no plan so far. The Council will discuss what our priorities are financially for this year and what we think the extent of the repairs might be.

 Call Committee

The Call Committee met formally for the first time on February 4. A brief report appeared in the bulletin on February 7:

a.         Call Committee. Acting upon Voters’ Assembly action from last summer, President Kinnaman has appointed a Call Committee of the following members: (Council:) Rev. Kinnaman, Kurt Rolland, Rebecca Mayes, Rev. Mayes, (Congregation:) Barbara Szofran, Karen Rolland.

b.         The committee met informally a couple times over the past holiday and then met formally in February and March.

c.         The committee’s first goals were to construct a Ministry Plan for Emmaus that will be used in the calling process to faithfully communicate the direction of our congregation. The initial part of this ministry plan was printed in the newsletter, in the bulletin on 3-14 and 3-21, and available in the narthex for three weeks now.

RESOLUTION #2: The Call Committee, through the Council, recommends the approval of the Ministry Plan, as has been published. Motion passed.

 d.         Pledge cards were mailed on the 21st. We’re looking to have pledges returned by April 12. (There was discussion on the need to keep pledges confidential. All pledges received through the mail or otherwise should be turned over to Kathy unopened.) Per Karen, pledges went out to the following groups: Emmaus members, alumni, those who attended when Wallace Schulz preached, and those who attended the anniversary celebration and Christmas program. If you can think of anyone else who should be on the list, let Karen or Rebecca know.

e.         The committee has also been working to draft a pastoral care description that will set out the congregation’s expectations (a job description) of a pastor.

f.          Currently working toward a call for a Pastor: June 2010

 OLD BUSINESS

• The organ will be tuned the week after Easter.

 NEW BUSINESS

RESOLUTION #3: The Council nominates Karen Rolland for the chair of the Board of Education. (This board will oversee the Sunday School and our relationship with the homeschool co-op.) Motion passed.

•  Barb Szofran inquired about available funds to possibly advertise Emmaus through the Issues, Etc. radio show. She will research the cost for this kind of advertisement and will report to the Council.
• Karen and Rev. Hellwege will be attending a homeschool conference on April 9^th in order to advertise the co-op we have. They request permission to pass out fliers and business cards with information about the co-op and Emmaus. The Voters approve.
• The next Voters’ meeting will be June 27^th.

 Having no further business, Kurt Rolland moved to adjourn at 12:50pm. Rev. Mayes seconded. Motion passed.

 Respectfully submitted,

Rebecca Mayes

Secretary

Posted: 03|30|10 at 4:42 pm. Filed under: Minutes.
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